Renting and maintaining an office space can be costly and even impractical for start-up businesses and small to medium enterprises. Virtual offices provide a business address, telephone services, and other support functions that are perfect for those who are cutting costs and would rather work from home, bootstrapping, or those always on the go. But before signing up with one, be sure you know what you are looking for. Here are some practical tips to help you with your search.
1. Location is Key
Location is really the first thing you should consider. Is the location in an area that is accessible to both you and your clients? What are the landmarks nearby? Is the area safe? It is also important to note that certain locations do have an image, which would either give your business a good or bad impression. It wouldn’t make much sense if you are a corporate lawyer and you are located in an area that is full of bars and non-stop parties.
Incorporating in the Philippines? We highly suggest choosing a virtual office either in Makati City or Bonifacio Global City in Taguig City. These are the financial and commercial sectors of the country where most corporations are located in but with residential buildings nearby as well.
2. Image Portrayed
More than just the location, it is highly suggested you visit the office because the look of the place and the personality of the receptionists will influence how your business is portrayed. Remember, this office will be representing you so you want to make sure that the look and feel of the place is aligned to what your business is all about.
3. Additional Services
What if you suddenly need a meeting room to discuss confidential information with a client? What if you company expands and you now need an actual place to work in everyday? Or what if you need someone to handle inquiries for you while you are out of town?
Some virtual offices only offer business address and PO box or virtual mailbox services while others have a laundry list of functions that you can avail of for a few months or should you just need to plug and play in a physical space for a day. Best to ask what other services they are offering such as meeting rooms, coworking space, serviced offices, call transferring, mail handling, and others. Based on the direction and nature of your business, you would be able to decide if you will need any of these services in the future.
4. Payment & Inclusions
Make sure you understand what is included in your subscription or monthly fee so you will be able to correctly manage your budget. Some would only include the address and mailbox services while others will include a few hours use of a meeting room or basic receptionist support.
5. Security Concerns
If confidentiality is important for your business (such as lawyers), it is important that you know how they handle your mail and information. Where do they keep your documents and who has access to them? Who handles the fax machine and where is it located? Have they had clients in your industry before?
A virtual office is an affordable and flexible option for entrepreneurs and is a great way to kickstart a business. Just make sure you do your research and check the office before signing so that you will be assured of a budget-friendly office space with services and amenities that can support your business for many years.
MyOffice is a virtual office and coworking space located in the Philippines. Established in 2004, the company currently has three branches in the country’s financial districts Makati City and Bonifacio Global City. MyOffice offers various business solutions and work spaces that cater to the needs of start-ups, freelancers, and mobile entrepreneurs. Services include use of business address for permits, inquiry handling, call answering and transfer, PO box, meeting rooms, private offices, and many more.